Job Vacancies at The Parliamentary Service Commission

Job Vacancies at The Parliamentary Service Commission
Posted: Feb 12, 2025
Deadline: Feb 18, 2025

The Parliamentary Service Commission of Kenya is one of the Independent Commissions established under Article 127 of the Constitution of Kenya to ensure the smooth functioning of the Houses of Parliament: the Senate of Kenya and the National Assembly of Kenya.

Open Jobs

• Director, Hansard and Audio Services PSC 15 (National Assembly)
• Director, Hansard and Audio Services PSC 15 (Senate)

Director, Hansard and Audio Services PSC 15 (National Assembly)

• Job Type: Full Time
• Qualification: BA/BSc/HND, KCSE, MBA/MSc/MA
• Experience: 18 years
• Location: Nairobi
• Job Field: Art / Crafts / Languages

Duties and Responsibilities

Managerial/Supervisory Responsibilities

• Overall control and management of the Directorate in day-to-day operations to ensure smooth flow of processes.
• Training, coaching, and mentoring staff to ensure they are well trained and motivated.
• Allocation of duties to staff and supervision of daily activities for orderly business conduct.
• Enforcement of Parliamentary Service Rules and Regulations to maintain discipline.
• Preparation and implementation of the Directorate’s Budget proposals and procurement plans.
• Preparation and implementation of the Directorate’s Training Plans to build staff capacity and enhance performance.
• Preparation and implementation of the Directorate’s work plans to ensure staff align with their roles and career stages.
• Aligning the Directorate’s goals with institutional goals and strategic plans to meet organizational targets within stipulated timelines.
• Formulating editorial/reportorial/recording policies to guide the Hansard production process and ensure consistency.
• Developing a Hansard Audio Manual and reviewing it regularly for compliance with best practices.
• Supervising documentation and research functions to ensure continuous improvement of verbatim reporting.
• Providing leadership and advising management on Hansard and Audio matters.
• Conducting continuous staff assessments and appraisals for training and promotional needs.
• Representing the Directorate in national and international forums.
• Liaising with other directorates for continuous improvement of staff/guest safety and health.
• Facilitating service delivery and availability of Hansard and Audio reports.

Operational Roles and Responsibilities

• Overseeing preparation of daily schedules of duties for Reporters and Editors.
• Liaising with technical departments to ensure the recording equipment is in good condition.
• Supervising the transcription process for timely and accurate production.
• Developing a document management system for efficient storage, backup, and retrieval of information.
• Researching emerging trends in Hansard and Audio production.
• Participating in administrative committees and boards to ensure staff interests are catered for.
• Coordinating procurement and requisition of consumables for the Directorate.
• Building relationships with technical departments to enhance operational synergy.
• Performing other duties as assigned.

Key Result Areas

• Effective operational cost control of the Directorate’s financial resources.
• Successful implementation of quality control standards.
• Effective supervision of employees and maximizing productivity.
• Continuous process improvement in service delivery.
• Customer satisfaction for the services offered.
• Timely provision of input into the Directorate’s budget.
• Transparent management of Directorate funds.

Requirements for Appointment

• Bachelor’s Degree in Linguistics (majoring in English and Kiswahili) or in any of the social sciences, with a mean grade of C+ in both English and Kiswahili in KCSE or equivalent qualification. A Master’s Degree in a relevant field is an added advantage.
• Minimum 18 years’ experience in a relevant field.
• Understanding of parliamentary practices and procedures.
• Fulfillment of Chapter Six of the Constitution.
• Computer literate with leadership and supervisory skills.
• Good communication, conflict management, problem-solving, and interpersonal skills.

Director, Hansard and Audio Services PSC 15 (Senate)

• Job Type: Full Time
• Qualification: BA/BSc/HND, KCSE, MBA/MSc/MA
• Experience: 18 years
• Location: Nairobi
• Job Field: Art / Crafts / Languages

Method of Application
Applications must include a cover letter, a completed Parliamentary Service Commission Job Application Form (Form 1J), available for download from www.parliament.go.ke or from the office of the Head of the Commission Secretariat, 1st Floor, County Hall, Parliament Buildings. Include copies of academic certificates and/or testimonials.

Applications should be addressed to:

Clerk of the Senate/Secretary,
Parliamentary Service Commission,
P.O. Box 41842-00100,
Nairobi.

Or hand-delivered to the office of the Head of the Commission Secretariat, 1st Floor, County Hall, during office hours or emailed as a PDF attachment to applications@parliament.go.ke, to be received on or before 18th February 2025.

Please note:
Applications without the completed Parliamentary Service Commission Job Application Form (Form 1J) will NOT be considered.

CLERK OF THE SENATE/SECRETARY
PARLIAMENTARY SERVICE COMMISSION